1. Who may own a mailing list
Any current University staff, Member of Congregation, or Graduate Student may apply to
manage a mailing list.
A Club or Society recognized by the Proctors, must first get an Oxford Single Sign-On (SSO) username to act as the privileged owner. See http://www.oucs.ox.ac.uk/registration/clubs/.
College JCR, MCR and college club lists must be owned by a member of staff or IT Officer
so that the ownership does not have to change each term/year.
The privileged owner can add any member of the University with a SSO account as an normal owner of a
Multiple privileged owners can be added to lists, but applications to change these should be made
by email to email@example.com.
2. Acceptable subject matter
Mailing lists covering any subject matter relating to the academic, administrative or social/cultural
life of the University will be accepted.
If you want a list which does not meet the above criteria, there are several commercial
sites which offer mailing lists, for example Google
3. Requesting the creation of a mailing list
If the ownership and subject matter conditions are met (see above),
request a list by visiting the appropriate Sympa instance:
then log in, follow the 'Create List' link and complete the request form.
You will receive a message (usually within one working day), either telling you that your
request has been approved and the list has been created, or that your request has been
When your list is created a mail alias will be created which will redirect all mail sent
to the list owner to you. For example, if your list was called mylist then
any mail sent to firstname.lastname@example.org would be passed on to the
email account of the list owner.
4. Requesting the deletion of a list
A list owner may request that their list be deleted at any time. Send the request to
Obviously, the list owner should warn any remaining subscribers that the list is about to
5. When a list owner leaves
The list owner will be reminded when their University Card is about to expire, that the
list needs a new owner.
To change ownership of a list, email email@example.com with the name and Oxford Single Sign-On account of the
Two months after the previous owner has left, if the list appears to be active, an
attempt will be made to find a new owner- other wise the list will be deleted.