IT Services



Mailing List Creation and Deletion


Contents



1. Who may own a mailing list

Any current University staff, Member of Congregation, or Graduate Student may apply to manage a mailing list.

A Club or Society recognized by the Proctors, must first get an Oxford Single Sign-On (SSO) username to act as the privileged owner. See http://www.oucs.ox.ac.uk/registration/clubs/.

College JCR, MCR and college club lists must be owned by a member of staff or IT Officer so that the ownership does not have to change each term/year.

The privileged owner can add any member of the University with a SSO account as an normal owner of a list.

Multiple privileged owners can be added to lists, but applications to change these should be made by email to registration@it.ox.ac.uk.



2. Acceptable subject matter

Mailing lists covering any subject matter relating to the academic, administrative or social/cultural life of the University will be accepted.

If you want a list which does not meet the above criteria, there are several commercial sites which offer mailing lists, for example Google Groups.



3. Requesting the creation of a mailing list

If the ownership and subject matter conditions are met (see above), request a list by visiting the appropriate Sympa instance:

then log in, follow the 'Create List' link and complete the request form.

You will receive a message (usually within one working day), either telling you that your request has been approved and the list has been created, or that your request has been denied.

When your list is created a mail alias will be created which will redirect all mail sent to the list owner to you. For example, if your list was called mylist then any mail sent to mylist-owner@maillist.ox.ac.uk would be passed on to the email account of the list owner.



4. Requesting the deletion of a list

A list owner may request that their list be deleted at any time. Send the request to registration@it.ox.ac.uk.

Obviously, the list owner should warn any remaining subscribers that the list is about to be deleted!



5. When a list owner leaves

The list owner will be reminded when their University Card is about to expire, that the list needs a new owner.

To change ownership of a list, email registration@it.ox.ac.uk with the name and Oxford Single Sign-On account of the new owner.

Two months after the previous owner has left, if the list appears to be active, an attempt will be made to find a new owner- other wise the list will be deleted.