1. Who may own a mailing list
Any current University staff, Member of Congregation, or Graduate Student may apply to manage a mailing list.
A Club or Society recognized by the Proctors, must first get an Oxford Single Sign-On (SSO) username to act as the List Owner. See http://www.oucs.ox.ac.uk/registration/clubs/.
College JCR, MCR and college club lists must be owned by a member of staff or IT Officer so that the ownership does not have to change each term/year.
The List Owner can add any member of the University with a SSO account as a Manager of a List with the same rights as the Owner (or less).
2. Acceptable subject matter
Mailing lists covering any subject matter relating to the academic or social/cultural life of the University will be accepted. The majority of members, and of list traffic, should be internal to the University - OUCS's remit does not include the provision of a general world-wide mailing list service.
If you want a list which does not meet the above criteria, there are several commercial sites which offer mailing lists, for example Yahoo! Groups.
3. Requesting the creation of a mailing list
If the ownership and subject matter conditions are met (see above), send a message to firstname.lastname@example.org. The message must contain the following information:
You will receive a message (usually within one working day), either telling you that your request has been approved and the list has been created, or that your request has been denied.
When your list is created a mail alias will be created which will redirect all mail sent to the list owner to you. For example, if your list was called mylist then any mail sent to email@example.com would be passed on to the email account of the list owner.
4. Requesting the deletion of a list
A list owner may request that their list be deleted at any time. Send the request to firstname.lastname@example.org.
Obviously, the list owner should warn any remaining subscribers that the list is about to be deleted!
5. When a list owner leaves
The list owner will be reminded when their University Card is about to expire, that the list needs a new owner.
To change ownership of a list, email email@example.com with the name and Oxford Single Sign-On account of the new owner.
Two months after the previous owner has left, if the list appears to be active, an attempt will be made to find a new owner- other wise the list will be deleted.