IT Services



Facilities for Users with Disabilities


Contents

IT Services aims to make reasonable adjustments, where possible, for anyone with a disability or condition in order for them to access our services.

At Banbury Rd, the IT Teaching rooms and user support services are located on the ground floor. The main entrance is not suitable for wheelchair access; however ramped access to the building is at 9 Banbury Road.

The IT Services Office at Hythe Bridge Street is fully accessible via a ramp and lift. Accessible toilet facilities are available on the first floor.



1. IT Learning Programme and the Thames Suite rooms

The IT Services IT Learning Programme runs over two hundred courses covering both introductory and specialised use of computers and common systems and packages.

Courses are normally delivered in the Thames Suite (link to Thames Suite pages) which has four fully equipped teaching rooms with high specification computers and full audio-visual provision. Three of the rooms are PC based and one room has a suite of Apple iMac computers.

As well as providing a comfortable environment, facilities in the Thames Suite have been designed for easy access. The Thames Suite is on the ground floor and the building has ramped access and toilets are accessible to wheelchair users. Parking can be arranged for delegates with disabilities.

Course Information

A searchable database of all IT Services courses is available where you can book places and manage your IT course schedule online. Course notes can be provided in large print or as electronic text. Please request your chosen format when booking your course.

If you have a disability and wish to attend a course please let us know when you make your booking online or you contact us in advance to discuss how we can help:



2. Training rooms at Hythe Bridge Street

One of the training rooms has a fully adjustable desk for wheelchair users. There is also a portable hearing aid loop which can be used in both the training and meeting rooms. Accessible toilet facilities are available on the first floor.



3. Other University Services



3.1. User self-assessment

All staff who use a computer in their daily work are encouraged to complete a Display Screen Equipment (DSE) User self-assessment. If staff experience any pain or discomfort in using a standard keyboard and mouse, they may find it helpful to try out alternatives. Guidance is available from the DSE assessor within their department or the Occupational Health Service.

Disabled staff are entitled to reasonable adjustments in the workplace, including the provision of assistive technology and software. Please contact the Occupational Health Service or Staff Disability Adviser.



3.2. Disability Advisory Service

The Disability Advisory Service (DAS) is part of Student Welfare and Support Services. They provide information, advice and guidance on the way in which a particular disability may potentially impact on a student’s experience at the University and can assist with organising disability-related study support.

This service now includes an Assessment Centre which assesses disabled student's study needs, including the provision of assistive software and technology.



3.3. Accessible Resources Acquisition and Creation Unit (ARACU)

The Accessible Resources Acquisition and Creation Unit service provides audio recordings of books and other material. There is also equipment at the New Bodleian Library to enable independent access to resources. This includes CCTVs, Kurzweil Reading Edge and a computer with adapted software. These resources are available for any student with a disability including dyslexia.



3.3.1. Braille Embossing Service

All requests for brailling should be sent to aracu@bodleian.ox.ac.uk

Please contact the Unit using one of the following methods:



3.4. Useful contacts

Occupational Health Service
Email: enquiries@uohs.ox.ac.uk
Web Site: http://www.admin.ox.ac.uk/uohs/
Phone: 01865 (2)82676
Staff Disability Adviser
Email: Caroline.Moughton@admin.ox.ac.uk
Web Site: http://www.admin.ox.ac.uk/eop/disab/staff/
Phone: 01865 (2)80687


4. Further Information



4.1. About the IT Services web site

Details about our web site and its level of accessibility can be found in our Accessibility Statement.



4.2. Information on the Web

There are a wide range of web sources dealing with disability issues.
  • local talks on accessibility issues
  • AbilityNet provides training about IT and disability and a range of downloadable factsheets.


Back and Arm Supporting Adjustable Chairs

Figure images/chair-outline.jpg [Drawing of adjustible chair]

Figure images/chair.jpg [Photo of adjustible chair]

Back and arm supporting adjustable chairs are available in the Help Centre and the Lecture Rooms.



Features

  • Seat Height Adjustment
  • Seat/Back Angle Adjustment
  • Back Height Adjustment
  • Tension Control
  • Height Adjustable Arms
  • Arm Support Adjustment


Setup Instructions

  1. Height adjustment (A) - Lift lever to activate, use body weight to lower or ease weight to raise. Release lever to lock.
  2. Seat/back angle adjustment (B) - Push button to unlock, lean back against the chair back and adjust seat and back angle. For dynamic posture the chair may be left unlocked in a 'free float' mode.
  3. Back height adjustment (C) -
    • To raise the chair back: raise back on rachet system to desired height
    • To lower back: raise back to highest position thereby releasing the rachet catch, which will enable the back to be lowered to it's starting position.
  4. Tension contol (D) - Turn control wheel to increase tension and anticlockwise to reduce tension
  5. Arm height adjustment (E) - Push lever under arm and move arm to desired position
  6. Arm support adjustment (F)- Push arm to desired angle


Height Adjustable Desks

Figure images/adjustable-desk1.jpg []

A height adjustable desk is available in each of the IT Services Thames Suit lecture rooms. Other facilities available can be obtained by selecting a room from the list below:




Ergonomic and Special Keyboards

The following keyboards are available for use in the IT Services Help Centre and lecture rooms.


Mini Keyboard (PC)

Figure images/mini-keyboard.jpg [picture of mini keyboard compared to standard keyboard]

Features:
  • Same layout as laptop computer keyboard
  • Lightweight
  • Useful for people with restricted arm, hand or finger movement


Setup Instructions

  • Close down and switch off computer
  • Unplug existing keyboard and plug in mini keyboard
  • Switch on computer
  • Keyboard is ready for use


Big Keys LX (PC)

Figure images/big-keys.jpg [picture of big keys keyboard compared to standard keyboard]

Features:
  • Full range of keys for word-processing
  • Qwerty Layout
  • High contrast black lettering on white large keys. Keys are 4 x the size of standard keyboard keys and lettering is 10 x the size
  • Useful for users with visual impairment
  • When keyguard is fitted the keyboard is useful for people with motor difficulites as it allows specific keys to be aimed for


Setup Instructions

  • Close down and switch off computer
  • Unplug existing keyboard and plug in Big Keys keyboard
  • Switch on computer
  • Keyboard is ready for use


Natural Keyboard (PC)

Figure images/natural-keyboard.jpg [picture of a natural keyboard]

Features:
  • Ergonomic design allows hands and wrists to be held in more comfortable position
  • Useful for people suffering from RSI/ carpal tunnel syndrome


Setup Instructions

  • Close down and switch off computer
  • Unplug existing keyboard and plug in Natural keyboard
  • Switch on computer
  • Keyboard is ready for use


Cable Free Keyboard (PC)

Figure images/cablefree-keyboard.jpg [picture of a cable free keyboard]

Features:
  • Keyboard can be used away from desk (range 5 metres)
  • Useful for wheel chair users


Setup Instructions

There is a separate keyboard and receiver. The keyboard has a button on the top right hand side that acts as the mouse. The receiver has two PS2 plugs, a green one for the mouse, and a purple one for the keyboard.

  1. Before the keyboard can be used, three AA batteries need to be installed
  2. Unplug the standard keyboard
  3. Plug in the purple ended cable of the receiver into the keyboard port and the green in one into the mouse port
  4. The standard keyboard keys will work as normal, but to make the top row of special keys work, the following program must be run:
    • Start/Programs/Accessories/Accessibility/Multimedia Keyboard
  5. When you have finished, close the machine down
  6. Switch off, unplug the receiver, and replace original keyboard
  7. Remove batteries from keyboard and return to box


Mice and Trackballs

The following pointing devices are available for use in the Help Centre and the IT Services Thames Suite.



Anir Ergonomic Mouse (PC)

Figure images/anir-mouse.jpg [picture of anir ergonomic mouse]



Features

  • Thumb operated mouse
  • Ergonomic design
  • Useful for people suffering from RSI as hand remains vertical and strain on wrist and lower arm is reduced


Setup Instructions

  • Close down and switch off computer
  • Unplug existing mouse and plug in Anir mouse
  • Switch on computer
  • Mouse is ready for use


Cable Free Mouse (PC)

Figure images/cablefree-mouse.jpg [picture of cable free mouse]



Features

  • Light weight
  • Portable
  • Useful for wheel chair users


Setup Instructions

  • Close down and switch off computer
  • Unplug existing mouse and plug in mouse receiver
  • Switch on computer
  • Mouse is ready for use


Trackball

Figure images/trackball-mouse.jpg [picture of Trackball]



Setup

  • Shaped like an upside down mouse
  • Easy to use with finger tips or with the back or side of hand
  • Only a small amount of movement is required to operate a tracker ball it may be useful for people with restricted movement who find moving the mouse difficult.


Setup Instructions

  • Close down and switch off computer
  • Unplug existing mouse and plug in Expert trackball
  • Switch on computer
  • Mouse is ready for use


Kennsington Expert Trackball (Serial)

Figure images/expert-mouse.jpg [picture of Kennsington Expert Trackball]



Features

  • Shaped like an upside down mouse
  • Easy to use with finger tips or with the back or side of hand
  • Only a small amount of movement is required to operate a tracker ball it may be useful for people with restricted movement who find moving the mouse difficult.


Setup Instructions

  • Close down and switch off computer
  • Unplug existing mouse and plug in Expert trackball
  • Switch on computer
  • Mouse is ready for use

These will work without any extra software as normal mice.



Kennsington TurboBall (USB/PS2)

Figure images/turbo-mouse.jpg [picture of Kennsigton TurboBall]



Features

  • Shaped like an upside down mouse
  • Easy to use with finger tips or with the back or side of hand
  • Only a small amount of movement is required to operate a tracker ball it may be useful for people with restricted movement who find moving the mouse difficult.


Setup Instructions

  • Close down and switch off computer
  • Unplug existing mouse and plug in Expert trackball
  • Switch on computer
  • Mouse is ready for use

These will work without any extra software as normal mice.



Mouse Tray

Figure images/mouse-tray.jpg [picture of mouse tray]



Features

  • Allows the mouse to be put into a comfortable position e.g on leg and there allowing arm to rest in its natural position
  • Flat working area with cushion on back
  • Useful for wheel chair users and people with upper limb discomfort


Setup Instructions

  • Fastens via velcro around leg
  • Best used with cable free mouse


Monitors

These monitors are in the Help Centre, however they can be transferred to a lecture room on request


Other Ergonomic Equipment

The following items are available for use in the IT Services Help Centre and lecture rooms.



Document Holders

Figure images/document-holders.jpg [picture of document holder ]

Figure images/sis-copyholder.jpg [picture of copyholder]



Wrist and Hand Rests

Figure images/wrist-rest1.jpg [picture of hand rest 1]

Figure images/wrist-rest2.jpg [picture of hand rest 2]

Figure images/three-mouserests.jpg [picture of mouserests]



Foot Rests

Figure images/footrests.jpg [picture of footrest ]