4. Data gathering
Romonet was given access to the internal business case for the CMR project along with a report created from an early feasibility study carried out by a data centre design and build consultancy. Romonet then organised a cross functional two-day workshop to explore the current status of the project, gain an understanding of how well the requirements had captured the sustainability, energy efficiency and low carbon goals and how well these goals had filtered through the various departments, stakeholders and sub-contractors.
Working with the IT Director for the University, a detailed list of required roles and functions for the two day workshop was drawn up and taken to the OMPI project sponsor and other stakeholders to ensure high level support and buy-in. The required roles and functions required were as follows:
- Head of Estates (or representative)
- Project Sponsor (or representative)
- New OMPI building Project Manager
- Director of IT (University)
- Computing Services Director
- Current MR Manager
- Networks Manager
- IT Systems Manager
- CMR Mechanical and Electrical Consultant/s or Contractors
- University Sustainability Officer (or representative)
Day One of the workshop was designed to give each functional area a chance to present their current thinking and plans for the CMR via a short (60 mins) presentation. This would enable the group to share a basic but common understanding of the issues, challenges and opportunities in each area in terms of achieving the project goals.
Day Two of the workshop was designed to lead the group through a structured approach to the design of the CMR in terms of achieving the most optimally efficient design (in terms of in-use energy). This would involve taking the group through a Business Impact Assessment exercise to gain a more granular understanding of business requirements and how they drove IT requirements that ultimately should drive the mechanical and electrical design of the CMR.