4. The Governance of ICT at Oxford

The University's Corporate Plan includes a commitment to develop an Information and Communications Technology (ICT) strategy for the collegiate University. In 2005 the University's Council approved a proposal to establish an ICT Steering Group with a remit to develop and bring forward an ICT Strategic Plan for the collegiate University. The full version of the plan is available at: http://www.ict.ox.ac.uk/strategy/plan/ The ICT Strategic Plan recognised that the University of Oxford needed co-ordinated IT governance, a single forum for setting strategy and agreeing priorities. The ICT Sub Committee of PRAC was therefore established and the new post of Director of Information Technology (IT) was established. This necessitated the establishment of an additional post – Director of Computing Systems and Services – with a specific remit for the strategic, financial, and managerial development of OUCS.

In Trinity Term 2007, Council approved the creation of a new ICT Sub-committee of the Planning and Resource Allocation Committee (PRAC), replacing the existing ICT Committee of Council. The necessary changes in regulations were published in the Gazette on 11 October 2007 and came into effect on 26 October 2007.

The PRAC ICT Sub-committee is a single point of governance for ICT across the collegiate University, and the principal advisory body to PRAC and Council and other University bodies on all aspects of ICT. It determines a strategy and policy framework for the collegiate University, and reviews the scale, quality and cost effectiveness of the services offered directly to users by the Oxford University Computing Services. It is establishing an ICT framework to enable centrally and locally provided services to work together efficiently, reliably and cost effectively.

Furthermore, the procedures through which ICT is funded have been reviewed and revised. A Capital ‘envelope’ for funding (referred to throughout this document) has been established and will allow major funding to be directed to key IT initiatives in which OUCS will take the main lead. Moreover, the services offered by OUCS have been analysed following the recommendations of the Services Funding Working Group, each service having a defined ‘Service Level Description’ and Divisions have been able to specify their future requirements for the first time. This will be used to determine future funding allocations.

In parallel, the Enhanced Computing Environment project has progressed (ECE, see http://www.ict.ox.ac.uk/team/) led by the ICT Support Team (not formally part of OUCS). This is rolling-out an enhanced desktop service to OUCS, OULS, and Central Administration. The ICT Team was formed on the 1st January 2006, and consists of staff drawn from existing units in the three services. It is envisaged that the ECE will, in the future, also be offered to departments and colleges as a paid-for service.

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