IT Services



ITS3 instructions for using the slide pack


Contents



1. Introduction

The slide pack can be downloaded from here.

The slide pack consists of 87 slides arranged into the following categories:

Speaker notes are provided with the pack and can be found in the notes section of a slide. On slides with long notes, the font size has been reduced so the notes page can be printed on A4.

There is a custom show called Brief demo containing 31 slides from across all the categories listed above.

You are free to edit this show or create new custom shows to highlight areas that might be useful for your users to know about. In most of the categories, you’ll find slides that show how to create and set up the items discussed. To create a new custom show in PowerPoint 2007:

  1. Select [Slide Show] from the ribbon.
  2. Click on the Custom Slide Show button.
  3. Choose [Custom Shows..] as shown in figure 1.
  4. Click on Edit… to edit and existing custom show or New… to create a new one.

Figure show.png [How to start the show]



2. Notes on each of the sections



2.1. Working with contact lists

This collection of slides covers creating and using of distribution lists in more detail. It also shows the different ways you can view your contacts list how to get a map and directions to a contacts’ address from Windows Live Search maps.

The section includes slides on creating and using journals to keep track of email threads. There is a slide showing you how to configure the journal to automatically track emails to give you an audit.



2.2. Using email

The section on email starts off by giving some good tips when writing/sending emails and then goes on to mention the instant search feature that can help to find emails. There are a few slides on managing your messages, explaining how to create folders. The section ends by covering creating rules and how to set you out of office rules.



2.3. Working with calendars

The slides on creating calendars shows you how to create calendars that will appear in you’re My Calendars window. Viewing your calendar and your shared calendars is covered here. Sharing your calendar and how to switch calendars on and off is shown on a couple of slides.

There are slides on how to create appointments in your calendar, how to making appointments private if you are using a shared calendar, setting you free and busy times, and how to go about scheduling meetings and tracking the responses.



2.4. Using Categories, rules and tasks

Categories are really useful and can be used to track contacts, emails and tasks. Colour coding these items makes it easier to find them in your Outlook folders. The section also shows you how to attach rules to items to mark them with categories automatically. The To Do bar is mentioned here too.



2.5. SharePoint

This is just a very brief couple of slides to show you how shared files in a SharePoint document repository would appear in Outlook 2007.



2.6. Delegate Access

This briefly shows you how to grant access to folders to other users and the various levels of permissions that can be set.



2.7. Other email clients

The differences between various clients are listed here.



2.8. OWA

Highlights the main differences between OWA and OWA light.

Your feedback is much appreciated. If you attend one of the Train the Trainer sessions, then please fill in the online feedback form. Details of how to get to it will be emailed to you after the session. If you pick up the slide pack from this web site and want to comment on it, then please email the Nexus team at nexushelp@oucs.ox.ac.uk.