IT Services



Oxford Nexus Services cookie policy


Contents



1. Introduction

This is the Oxford Nexus cookie policy. It should not be confused with the cookie policy of the IT Services web site or policies of other IT Services services.



2. How we use "cookies"

A cookie is a small file of letters and numbers that the Microsoft Exchange and SharePoint (and ISA/TMG) applications place on your computer or mobile device in order for you to interact with the services. You do not need to keep these cookies in between your sessions of use of the services. However, if you do, your preferences for certain user experiences may be preserved. Your browser may be set to delete these cookies in between visits. However, the session cookies may be needed in order to provide an adequate service during your visit/session.

The University is working with Microsoft in order to give you more options regarding your use of cookies when using the Nexus Services.

Other than playing a role in authentication (log in), instructing the application as to your preferences and very recent movements around the web interface in order to adequately service your requests, data from cookies are not used or 'remembered' by the service. We do not analyse data from cookies, nor pass the data on (in their raw state or anonymised) to others.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please visit www.allaboutcookies.org.



3. Types of cookies we use

We use the following types of cookies:


4. Specific cookies we use

All of the Nexus Service cookies are set by our applications and are known as "first party cookies". No "third party cookies" are used. The tables below identify the cookies we use and explain the purposes for which they are used.

This information is, as yet, incomplete. Accordingly, we may update the information contained in this section from time to time.

Cookie Purpose Category Data contained Lifespan
OXCOOKIE Stores logon credentials Strictly necessary Encrypted user name and password ​8 hours or 10 - 20 mins of inactivity (depending on private/public choice at logon).
OXCOOKIE Stores logon credentials Strictly necessary Encrypted user name and password Persistent for 8 hours is 'private' was chosen at logon, or session if 'public' was selected
CookieTest Used by ISA to check that browser is cookie enabled. This cookie is sent before logon but is the only one that is sent before the user has authenticated to use the service. Strictly necessary flag to indicate cookies are enabled 1 second
logondata Used by ISA to remember user name and public / private logon selection between session Functionality User name and public/private selection 14 days
MstrPgld1 Used by OWA Functionality MstrPgLd1=1; Session
Mstrpgld2 Used by OWA Functionality MstrPgLd2=1 Persistent
OutlookSession Used for load balancing Strictly necessary random identifier Session
owacsdc Used by OWA Functionality owacsdc=1; path=/ Session
tzid Used by OWA to store user's timezone Strictly necessary Time zone Session
UserContext Used for load balancing strictly necessary random identifier Session
ctl00_PlaceHolderMain_m_excelWebRenderer_ewaCtl_Ribbon.Home Used by Excel Web App Functionality 1191935|-1|271|0 7 days
ctl00_PlaceHolderMain_m_excelWebRenderer_ewaCtl_Ribbon.Insert Used by Excel Web App Functionality 1191935|-1|758|0 7 days
databaseBtnText Records lists visited Functionality 1 or 0 flag Session
darbaseTbnDesc Records lists visited Functionality 1 or 0 flag Session
https%3A%2F%2Fsharepoint%2Enexus%2Eox%2Eac%2Euk%2FDiscovery Used by SharePoint workspace Functionality Long string of characters, includes URL of site visited. 1 month
https://sharepoint.nexus.ox.ac.uk Used by Excel Web App Functionality Long sting of characters, includes the URL of the workbook being opened. Session
OfflineClientInstalled Flags whether a client is installed that is capable of caching the library or list Functionality 1 or 0 flag Session
projInstalled Flags whether MS Project is installed. Functionality 1 or 0 flag Session
Ribbon.DocLibListForm.Edit Used by Libraries when editing the properties of a document Functionality 620367|-1|367|-886163159 7 days
Ribbon.document Used by Libraries when you click on a 'document' tab Functionality 1187581|0|23|-1953227965 7 days
Ribbon.Library Used by Libraries when you click on a 'library' tab Functionality 1187581|3|51|-1953227965 7 days
Ribbon.List Used by Lists when you click on a 'list' tab Functionality 1187581|4|56|-1953227965 7 days
Ribbon.ListForm.Display Used by Lists when viewing properties of an item in list Functionality 620320|-1|273|1483240122 7 days
Ribbon.ListForm.Edit Used by Lists when editing the properties of a list item Functionality 640383|-1|286|376164599 7 days
Ribbon.ListItem Used by Lists when you click on a 'item' tab Functionality 1187581|-1|503|-1953227965 7 days
Ribbon.webPartPage Used by web part page when you click on a 'page' tab Functionality 1191935|-1|504|-105926521 7 days
stsSyncAppName Records the offline client for the library, added for each library you access Functionality Name of a client. E.g. 'Outlook' Session
stsSyncIconPath Records the path to the icon for the library, added for each library you access. Functionality A path relative to the library. E.g: =%2F%5Flayouts%2Fimages%2Fmenuoutl%2Egif Session
tabHome Added by 'home' tab in Word web app Functionality 1191894|-1|222|0 7 days
tabinsert Added by 'insert' tab in Word web app Functionality 1191894|-1|1091|0 7 days
tabview Added by 'view' tab in Word web app Functionality 1191894|-1|994|0 7 days
WSS_ExpGroup_{GUID} Records which categories were expanded in a library so they remain expanded if you return to the library Functionality Multi-valued cookie that records the categories that have been expanded in a library. See comment for example. Session
WSS_ExpGroupWPList Works in conjunction with the previous cookie, added when opening a library sorted by category Functionality GUID of list. Session
WSS_KeepSessionAuthenticated Indicates to the web application you have already authenticated strictly necessary random identifier Session


5. Changes to this Policy

Any changes we may make to our cookie policy in the future will be posted on this page and, where appropriate, notified to you by email.



6. Contact

Any queries or concerns about cookies within the Oxford Nexus services should be sent by email to groupware@oucs.ox.ac.uk or addressed to the Oxford Nexus Service Manager, Oxford University IT Services, 13 Banbury Road, Oxford, OX2 6NN.

October 2012