2. Acting as a delegate
If another user has delegated access to their email or calendar (or other
features) to you, then you have the authority to act on their behalf. You can
send an email as if from them (on the compose screen menu, click
Field] to enable the
From text box, and then enter
their name in that field). You can also create and edit items in their calendar,
and respond to meeting requests on their behalf. Depending on the permissions
and options they have chosen, you are likely to receive meeting requests sent
directly to your own inbox, asking you to respond on their behalf.
If you are only responsible for managing another user's calendar, the easiest way
to do so is to open their
calendar. You can then create and edit calendar items, and view all
existing entries in a grid just like your own calendar. When you create a
meeting request by double-clicking on a date in their calendar, Outlook will
automatically mark the invitations as being from
Your Name on
A.N. Other and the responses will come to you as well
as the calendar owner (depending on the permissions and options chosen).
[File/Open/Other User's Folder]on the Outlook menu. However, if you intend to do this regularly, it is easier to open their Nexus mailbox alongside your own. Click
[Tools/E-mail Accounts]from the Outlook 2003 menu. Choose the option
View or change existing accountsand click
Microsoft Exchange Serverand click
More Settings...to open the Nexus settings screen. Go to the
Add...and type the name of the owner of the mailbox you want to open, into the resulting box.
OK. If more than one user exists with the same name, or Nexus does not recognise the name you entered, you will see a screen where you can choose between suggested users:
Properties...to see further details. Unfortunately this is not very helpful but at the end of the
E-mail addressfield, you can see their username. If you are not sure which is the correct user (e.g. where a name is shared), check this with the user or by looking at their Alias in the global address book. Once you have chosen the correct one, click
OK. You will now see the user listed in the
Next, and finally
Finishto complete the process. You will now see the new mailbox listed in your Navigation Pane, and depending on which permissions you have been given, can read and send emails, create and edit calendar entries, or perform other tasks on behalf of the user.