4. Viewing another person's calendar
- If you have received an email from a colleague giving you permission to
view their calendar it will look similar to:
- If you click on the
Open This Calendarbutton, your colleague's calendar is automatically opened in Outlook in a new window. You can then see their appointments.
- If you close down the window you can still see the other person's calendar
by going to the
Calendarssection. Click on the
People's Calendarsection to reveal your colleague's shared calendar.
- Click the checkbox next to the name of the shared calendar to view it.
- Under the calendars options there is a small help section. One of the
options is to
Open a Shared Calendar. Click on this link.
- A new dialogue box opens:
- If you already know the username type it into the
Namefield and press
- If you have permission to view the person's calendar it will now open up.
- If you do not know the persons username you can find then by clicking on
Namebutton. This opens up the
University Global Address List:
- Type in the name of the person and, once found, click on their name to
select them before clicking on
- You will be returned to the first name screen again and this time the
persons name is in the field and underlined:
- Click on
OK. If you have permission to view the calendar it will appear in your
Outlook calendarspage. If not, you will see a new message asking if you want to request access to this users calendar:
- If you do want to send a request, a new email opens which is partially
completed. Add your message and press
Send. Your colleague will then decide if they want to grant you access or not.
Microsoft Outlook 2007 is not designed to print multiple calendars. However, there is a Microsoft tool that can be installed should you need to print multiple calendars. Please see Printing multiple calendars using Outlook 2007 for details.