IT Services



Setting up Outlook 2007 manually for Oxford Nexus


Contents

These Outlook 2007 manual configuration instructions should only be used when the Configuration using the Outlook autodiscovery service has not worked for you.

The method for setting up Outlook 2007 manually depends on whether or not you have previously used the program to connect to another email account, such as Hotmail, Gmail, or an account with another University or Internet Service Provider, on the computer you are currently using. Please choose from the sections below:



1. Outlook 2007 configuration for new Outlook 2007 users

If you have not used Outlook 2007 before, these instructions will guide you through the process of setting up Outlook to connect to your Nexus account.

When you run Outlook for the first time, you will be presented with the Startup Wizard:

Figure images/OutlookStartupWiz.png [Initial screen for Outlook Startup Wizard]

Click Next to continue.

Outlook may offer to import your settings from an existing email program. You want to set up a new account, so choose Do not upgrade and click Next.

Figure images/OutlookStartupWiz2.png [Step 2: Email upgrade options]

On the Configure Email Account screen, make sure that Yes is selected, and click Next.

Figure images/OutlookStartupWiz3.png [Step 3: Choose whether to configure an email account]

Tick the checkbox labelled Manually configure server settings or additional server types and click Next to continue.

Figure images/OutlookStartupWiz4.png [The next screen has boxes for your name, email address etc, but ignore these and check the "Manually configure server settings or additional server types" box.]

Choose account type Microsoft Exchange and click Next.

Figure images/OutlookStartupWiz5.png [Options available are Internet E-mail, Microsoft Exchange, and Other]

Enter nexusoutlook as the Microsoft Exchange Server, and your Single Sign-On username. Leave the Use Cached Exchange Mode box ticked. Do not try the Check Name button at this point as it will not connect. Instead click on the More settings... button and select the Connection tab on the resulting screen.

Figure images/OutlookStartupWiz6.png [The next screen has boxes for the server name (nexus.ox.ac.uk) and your username.]

Tick the box labelled Connect to Microsoft Exchange using HTTP and click Exchange Proxy Settings...

Figure images/MoreSettings.png [Further options for the Exchange server. Shows the Connection tab, with "Connect using my LAN" selected and "Connect to Microsft Exchange using HTTP" checked]

Enter nexus.ox.ac.uk as the URL to connect to my proxy server for Exchange. Ensure that the boxes marked Connect using SSL only, On fast networks, connect using HTTP first, then connect using TCP/IP and On slow networks, connect using HTTP first, then connect using TCP/IP are checked. Select Basic Authentication and click OK, then click OK again. You may see a message that you need to restart Outlook, if so, then please remember to do so once you have finished setting up your account. Click Next to continue.

Figure images/ProxySettings.png [Shows the correct settings for the Exchange Proxy Configuration screen]

Click Finish on the Congratulations screen, to close the Account Wizard. There will probably be a short delay while Outlook establishes a connection with the Nexus server.

Figure images/Congratulations.png [Outlook informs you that you have successfully entered all the required information.]

You will now be prompted to log in. Enter username@nexus.ox.ac.uk followed by your University SSO password.

Please note username@nexus.ox.ac.uk is NOT your email address, it is only used by the auto-discovery system to find an account.

If you do not know your username, please contact the Help Centre. If you do not know your password, go to WebAuth to reset it.

Figure images/oak-login.png [Prompt for username and password to connect to Nexus]

Click OK. There may now be a short delay while Outlook connects to your account.

You should now see your inbox on Nexus. If you have any problems, in the first instance you should contact your local (College or Department) IT staff. If they cannot help then please contact the Help Centre for further assistance.

For more information about Nexus with Outlook 2007 (calendar, contacts, sharing etc), please go to the Nexus with Outlook 2007 main page



2. Outlook 2007 configuration for existing Outlook 2007 users

If you currently or have previously used Outlook 2007 to connect to a different email account such as Hotmail or Gmail, you will need to add your Nexus account to your existing Outlook Profile.

Close down Outlook if it is currently running. Click the Windows Start button and go to [Settings/Control Panel]. Double-click the Mail icon.

Figure images/MailIcon.png [The Mail icon in control panel]

Click E-mail Accounts....

Figure images/MailSetup1.png [Mail setup window with button for Email accounts]

Click New... to begin setting up your Nexus account.

Figure images/NewAccount.png [Shows a list of your existing accounts and points to the location of the New button]

Select Microsoft Exchange, POP3, IMAP or HTTP and click Next.

Figure images/AccountType.png [Screen where you can choose which type of account you want to set up]

Tick the checkbox labelled Manually configure server settings or additional server types and click Next to continue.

Figure images/OutlookStartupWiz4.png [The next screen has boxes for your name, email address etc, but ignore these and check the "Manually configure server settings or additional server types" box.]

Choose account type Microsoft Exchange and click Next.

Figure images/OutlookStartupWiz5.png [Options available are Internet E-mail, Microsoft Exchange, and Other]

Enter nexusoutlook as the Microsoft Exchange Server, and your Single Sign-On username. Leave the Use Cached Exchange Mode box ticked. Do not try the Check Name button at this point as it will not connect. Instead click on the More settings... button and select the Connection tab on the resulting screen.

Figure images/OutlookStartupWiz6.png [The next screen has boxes for the server name (nexus.ox.ac.uk) and your username.]

Tick the box labelled Connect to Microsoft Exchange using HTTP and click Exchange Proxy Settings...

Figure images/MoreSettings.png [Further options for the Exchange server. Shows the Connection tab, with "Connect using my LAN" selected and "Connect to Microsft Exchange using HTTP" checked]

Enter nexus.ox.ac.uk as the URL to connect to my proxy server for Exchange. Ensure that the boxes marked Connect using SSL only, On fast networks, connect using HTTP first, then connect using TCP/IP and On slow networks, connect using HTTP first, then connect using TCP/IP are checked. Select Basic Authentication and click OK. You may see a message that you need to restart Outlook, if so, then please remember to do so once you have finished setting up your account. Click OK and then Next to continue.

Figure images/ProxySettings.png [Shows the correct settings for the Exchange Proxy Configuration screen]

You will probably see a warning screen informing you that you have changed where some of your new e-mail messages and calendar information is saved. Click OK to continue.

Figure images/MailLocation.png [Warning screen informing you that ]

You will now be prompted to log in. Enter your username in the form of username@nexus.ox.ac.uk and your Single Sign-On (SSO) password.

Please note username@nexus.ox.ac.uk is NOT your email address, it is only used by the auto-discovery system to find an account.

If you do not know your username, please contact the OUCS Help Centre. If you do not know your password, go to WebAuth to reset it.

Figure images/oak-login.png [Prompt for username@nexus.ox.ac.uk and password to connect to Nexus]

There may now be a short delay while Outlook connects to your account.

Click Finish on the Congratulations screen, to close the Account Wizard.

Figure images/Congratulations.png [Outlook informs you that you have successfully entered all the required information.]

Your new account is now shown in the list of accounts. Click Close, and Close again to close the Mail Setup screen.

Figure images/AccountSettings2.png [Account settings screen now shows your new Nexus Exchange account]

Now start Outlook 2007. The first time you run Outlook it will take a short while to prepare your new account ready for use and it may prompt you for your username and password again.

You should now see your inbox on Oxford Nexus alongside any existing accounts in Outlook. If you have any problems, in the first instance you should contact your local (College or Department) IT staff. If they cannot help then please contact the OUCS Help Centre for further assistance.

For more information about Nexus with Outlook 2007 (calendar, contacts, sharing etc), please go to the Nexus with Outlook 2007 main page



3. Where next?

For information about other Nexus features and how to use them with Outlook 2007, please follow the links to the relevant section:

Problems?
If you have any problems using Nexus with Outlook 2007, in the first instance you should contact your local (College or Department) IT staff. If they cannot help then please contact the OUCS Helpcentre for further assistance.