IT Services

Printing multiple calendars using Outlook 2007


Microsoft Outlook 2007 is not designed to print multiple calendars. There is a Microsoft tool that can be installed should you need to print multiple calendars.

Obtaining and installing the software

  1. Go to the Microsoft Calendar Printing Assistant for Outlook 2007 page and save the executable file on to your machine.
  2. Before you start the installation make sure that Outlook is not open. Run the CalendarPrintingAssistant.exe from where you saved the downloaded file.

    Figure print-images/fig1.png [Welcome to installation screen]

  3. Accept the Software License Terms

    Figure print-images/fig2.png [Software licence terms and conditions notice]

  4. Click Continue. The program will now install and when finished will show the following screen:

    Figure print-images/fig4.png [Installation complete message]

    Click OK to finish.

How to print multiple calendars using Calendar Printing Assistant:

  1. Open the Calendar Printing Assistant. If Outlook client is not running, it will open and prompt you to login.
  2. To open Calendar Printing Assistant click on [Start] > [All Programs] > [Microsoft Office] > [Microsoft Office Tools] > [Calendar Printing Assistant]:

    Figure print-images/fig5.png [Shows Microsoft Office menu and tools subsection]

  3. When the tool is open, it will look like this:

    Figure print-images/fig6.png [Default program interface]

  4. Next step is to select a Template from the menu to the right. In our example we have chosen the Day with 5 Day Columns Letter template:

    Figure print-images/fig7.png [Day with 5 Day Columns Letter template selected]

  5. After opening a new template, you need to select the calendars you want to print. Click on the down arrow next to View Templates to open the menu:

    Figure print-images/fig8.png [View Templates menu options ]

  6. Then select [Calendars and Tasks] to show a listing of available items:

    Figure print-images/fig9.png [Shows a range of calendars that you have access to]

    You can select your own calendars and tasks or other calendars/task lists that you have been granted access to.
  7. After selecting the additional calendars, you may want to un-tick default Calendar and the Tasks before continuing:

    Figure print-images/fig10.png [Calendars have been selected]

  8. Click on the Print icon in the top bar to print the selected calendars:

    Figure print-images/fig11.png [Print icon near top of screen]

1. Where next?

Now that you have seen how to use calendars with Outlook 2007 you may like to have a look at some other Nexus features:

If you have any problems, in the first instance you should contact your local (College or Department) IT staff. If they cannot help then please contact the OUCS Help Centre for further assistance.