Please note: we recommend making changes described in the following pages, only after you have consulted your Local IT Support.
Nexus Outlook 2007 and 2010 users can allow more restricted access to their mailboxes for other Nexus Outlook 2007 and 2010 users. This can, however, result in a complicated permissions hierarchy if you make changes like this without thought and planning, so local IT support is vital.
1. Giving partial access to a mailbox
Granting partial access is not a common requirement but if you really do think that you need to do this then please discuss it with your local IT support before following the instructions below.
1.1. Configuration steps for you
Let’s say you want to give access to a folder within the root of your Inbox,
Gerard Stuff, to your colleague Gerard. You don't want to allow
Gerard to do anything else, like see items in your Inbox, Calendar, or send Email
on your behalf etc. To achieve this you must go through the following steps:
Figure images/rootMailbox.jpeg [The root folder of the mailbox]
[folder Permissions]option (Outlook 2010) or
[Change Sharing permissions](Outlook 2007).
Figure images/sharingPermissions.jpeg [Change sharing permissions menu item (2007)]
Permissionstab, add in the person to whom you want to give access. The default permission is
[None]but you must grant the
[Folder Visible]permission from the
Figure images/permissionsTab.jpeg [The Permissions tab]
Repeat the above process on the root of the Inbox: right-click and make this
Figure images/allPermissions.jpeg [Setting the Permission Level]
1.2. Configuration steps for your colleague
The final step is for your colleague to access the folder. To do this they will need to run multiple Nexus mailboxes under one profile and they should follow the instructions below:
2. Where next?
If you have any problems, in the first instance you should contact your local (College or Department) IT staff. If they cannot help then please contact the OUCS Helpcentre for further assistance.