IT Services



Configuring Outlook 2010 for Nexus


Contents

Outlook 2010 is an email client which interacts efficiently with the Oxford Nexus service. It provides access to your emails, tasks, calendar etc. providing you with a one stop shop for your groupware computing needs. The following instructions take you though how to configure the software from either a first install or an upgrade from Outlook 2007.



1. First Time Configuration

  1. Before starting Outlook for the first time, you will need to setup a new Profile. A profile is the place where account details, data files and information stating where your emails are stored is kept by Outlook.
  2. After you have installed the Office product on your machine, select Outlook 2010 from [Start] > [All Programs] > [Microsoft Office] > [Outlook 2010]
  3. Outlook 2010 will open and show the following opening dialogue box:

    Figure images/outlook.png [Outlook opening screen]

  4. Immediately Outlook prompts you to create a profile for your account:

    Figure images/profile.png [Create a profile dialogue box]

    Either accept the default offering of Outlook or type in your own name for the account. Click OK to continue

  5. The Account Wizard opens:

    Figure images/wizard1.png []

    Click on the Next button to continue
  6. The Email Accounts screen opens. Select the [Yes] and click on Next

    Figure images/emailaccount.png [Email account screen]

  7. The Add New Account setup screen opens:

    Figure images/config.png [Configuration screen]

    You now need to add in the following information:
    • Your preferred name
    • Your email address
    • Your Oxford Account (Single Sign-on) password
  8. Once you have added the account information the Next button will become clickable. Click on the Next button to start the auto-configuration of your account
  9. Outlook auto-discovery service will now search for your account details on Nexus:

    Figure images/auto-discovery.png [Auto discovery screen]

  10. A warning box will appear asking if you will allow autodiscover.nexus website to configure your account. Click on the Allow button to continue

    Figure images/allow.png [Warning screen]

  11. A login box now appears which is partially completed.

    Figure images/loginbox.png [autodiscover login box for Nexus]

    However, the information shown will be wrong. You need to type in your username in the form of abcd1234@nexus.ox.ac.uk. Then type in your Oxford Account (Single Sign-on) password
  12. The auto-discovery service will now access your details and once done will show that the process has been successful:

    Figure images/congrats.png [Auto-discovery screen showing that it has successfully configured the account]

  13. Click on the Finish button to complete the wizard.


2. Upgrading to Outlook 2010

  1. After you have installed the Office product on your machine, select Outlook 2010 from [Start] > [All Programs] > [Microsoft Office] > [Outlook 2010]
  2. Outlook 2010 will open and show the following opening dialogue box:

    Figure images/outlook.png [Outlook opening screen]

  3. It will then inform you that it is configuring Outlook 2010 for its first use:

    Figure images/firstuse.png [Configuring for first use dialogue box]

  4. Next you will see a new box asking you for your Nexus login details:

    Figure images/login.png [Login dialogue box]

    Please note you need to add your username in the form of abcd1234@nexus.ox.ac.uk and then add your Oxford Account (Single Sign-On) password in the appropriate box

  5. The Outlook opening screen is shown again before a new dialogue box appears asking if you will allow the autodiscover.nexus website to configure your account. Press the Allow button to continue

    Figure images/autoconfig.png [Allow autodiscover.nexus site to configure account]

  6. Outlook will now continue to configure your account and this may take a few minutes.
  7. Once the account has been configured you will see your account's InBox with all your emails.
  8. You may also see a Recommended Settings box:

    Figure images/protect.png [Recommended setting dialogue box]

  9. Choose which setting you wish Microsoft Office to use from the three available options
  10. Microsoft office will next download any updates it needs to complete its configuration
  11. Outlook will show a Your mailbox is currently being optimized message near the top of the screen:

    Figure images/optimize.png [Optimising Outlook message on Inbox screen]

    This will be removed automatically when Outlook has completed its configuration tasks. This may take a few minutes. Your account is now ready for use.


3. Add a new profile

In some instances you may find it useful to have more than one profile setup for use with Outlook. This is particularly useful if you have other Nexus email accounts that you wish to use separately from your main account or if you have other accounts with alternative suppliers (e.g. Gmail, Yahoo, Hotmail etc.). If you wish to see all your Nexus accounts under one profile see 4. Running multiple Nexus mailboxes under one profile. To add another profile:

  1. Open Mail in Windows Control Panel via [Start] > [Control Panel] > [Mail]

    Figure images/control-panel.png [Control panel screen shot]

    N.B. Windows 7 and Vista users may need to do a search inside their Control Panel to find the Mail icon as its not normally shown

  2. The Mail Setup - Outlook screen opens

    Figure images/mailsetup.png [Mail setup - Outlook screen]

  3. Select Show Profiles button to see a list of current profiles

    Figure images/mail-profiles.png [Mail profiles screen shot]

  4. To create a new profile, click the Add button. A new Profiles dialogue box appears

    Figure images/new-profile.png []

  5. Type in a name for the new profile and click OK
  6. The Add New Account setup screen opens:

    Figure images/config.png [Configuration screen]

  7. The set up instructions now follow those given from point 7 of the First Time Configuration instructions

If you wish to create a new profile but not to configure an email account at the same time:

  1. Follow the instructions above to point 6 above
  2. On the Add New Account screen click on the Cancel button
  3. An alert box appears asking if you wish to configure a profile without an email account or if you wish to end the configuration process. Click OK to add the profile without an email account being configured.
  4. The profile is now created and you will see it in the Mail profiles box
  5. Click OK to finish and close the Mail screen


4. Running multiple Nexus mailboxes under one profile

If you are the owner of more than one Nexus account it is possible to see all of them under a single profile. However you may prefer to use separate profiles for each account instead (see 3. Add a new profile). If you would like to have all your Nexus mailboxes under a single profile then:

  1. Open Outlook and click on the Files tab:

    Figure images/filestab.png [The files tab]

  2. The Account Information screen appears. Click on the Accounts Settings icon and select [Account Settings] from the menu

    Figure images/account-menu.png [Account dropdown menu]

  3. The Account Settings screen opens. Click on the Change button:

    Figure images/account-settings.png [Account settings screen showing location of change button]

  4. The Server Settings screen now appears:

    Figure images/server-settings.png [Server settings screen showing location of more settings button]

    Click on the More Settings button

    to continue
  5. The Microsoft Exchange screen appears:

    Figure images/exchange.png [Microsoft Exchange screen]

  6. Click on the Advanced tab to open it:

    Figure images/addmailbox.png [Add mailbox on the advance screen]

  7. Click on the Add button to setup additional mailboxes
  8. In the Add Mailbox field type in the email address of the mailbox you wish to add

    Figure images/addmailbox1.png [Add mailbox box]

  9. If the mailbox is not publically available in the GAL, then you can still add it by typing:
    /o=nexus/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=your_username_here
  10. The name of the account is now added to the mailbox listing of the Advanced tab
  11. Click on the OK button to return to the Server Settings screen.
  12. Then click the Cancel button on the Server Settings screen
  13. Finally click the Close button on the Accounts Setting screen
  14. The additional mailbox is now shown in the lefthand panel of Outlook. In this example it is called Dreamweaver Workshop. Double click on the account name to open up the listing in the panel.

    Figure images/mailboxes.png [Mailbox list in left hand panel of Outlook]