4. Resource booking using Outlook 2011 client
The following information will lead you through the process of booking a room in
Nexus using Microsoft Outlook 2011.
After logging into Nexus with Outlook 2011, click on the tab and
Figure 1. Menu showing Meeting option highlighted
You will now see the following page.
Figure 2. The page that opens when the Meeting option is selected
Click on the
Address Book button next to
To field to search for contacts. Select
from the second drop down menu.
Figure 3. A drop down menu displaying the different contact list options
Type in the name of the user you want to invite to the meeting as shown below. When
the contact details appear, click on
Optional as required.
Figure 4. The result of typing a name into the contact search
Next select the room. Change the from the second
drop down menu to . Type the name of the room in the search area.
When the room is displayed, click on the
Figure 5. The result after searching for a room in the All Rooms (LDAP) list
Contact Search window.
Note: The room details appear in
Figure 6. How the meeting invitation should look so far
Subject field and set the
Date and the Time of the meeting. Next click
Scheduling button to check the availability of the attendees and the room.
Figure 7. What a completed meeting invitation should look like
If you are happy with the meeting invitation, click
Send to submit.
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