2. Sharing Calendars
To share your calendar with a colleague, you will need to grant your colleague permission to view your calendar. Since you manage your tasks, or To Do items as they are known in iCal, alongside your calendar you can also grant permission to view your tasks at the same time.
The concept of sharing is different from delegation, which allows others to act on your behalf. However, within iCal the procedures for sharing and delegating are almost identical, and when you add a shared calendar to iCal it will be listed as a delegate. As a general rule of thumb we can think of shared calendars or tasks as being those that you can read but not write, whereas delegated calendars or tasks are those which you can write as well as read, ie you can add new calendars items or To Do items. In other words we can think of sharing as adding a delegate that only has read access.
So, to add permission for another user to view you calendar and/or tasks from the iCal menu click
[File], then click
[Preferences...], and then click the
Accounts button on the Accounts window that appears. Finally select the
Delegation button from within the accounts view.
+ button in the bottom left hand corner of the window and a new entry will
appear in the window and the cursor is placed within the "Name" field for you to start typing the
name of the user you wish to add as a delegate. As you type text into the "Name" field a list of
possible matches will appear and you can select the correct user from the list.
Once you have selected the correct user you will also need to select the permissions you wish to set using the drop down lists in the Calendars and Tasks fields. As we are only sharing in this example we will not be adding a delegate with full read and write access, we only want to allow our colleague to view our calendar and tasks. So, we have set Read Only permissions on both calendar and tasks.
Private calendar events: Some clients do not fully support private items and your private items may be revealed to those you share your calendar with. Please see the "How private are my private calendar entries?" entry in the Nexus FAQ for more details.