16. Automatic Replies (Out of Office)
You can use OWA to set up the Outlook Automatic Replies, which replies
to your emails with a pre-written message of your choice. All the messages you
receive while the Automatic Reply is active are received and stored in
your Inbox as normal and can be read, replied to, saved and so on at any time,
including while the Out of Office facility is active. The system replies
only once to each person who sends you a message, however many times they
subsequently email you. This count is reset each time you switch off the
Automatic Reply system.
To enable Automatic Replies, click [Options] and then
select [Set Automatic Replies…] Choose Send automatic
replies, and, if desired, choose the start and finish date for when you
want the service to be active. If you leave this blank, Automatic
Replies will start working immediately and will remain active until you
switch it off.
You can set up two separate auto-responses, one for people who email you from within
the University, and the other for senders who are outside the University system. In
each case, type in your message, and if you wish, format the text using the buttons
above the box. When you are happy with your messages, click on
Save.
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