2. Managing Folders

Folders are the most common and convenient way to organise your email. With Nexus, you can create as many folders as you wish, and each folder can contain messages, sub-folders, or both. Folders appear under the Mail Account you are accessing. Favourite folders for quick access may also be displayed above the Account folders.

2.1. Creating Folders

You can create a new folder at the top level (so it appears alongside your Inbox in your folder list), or as a sub-folder of your Inbox, or a sub-folder of another folder. In each case, you right-click on the name of the parent folder, and choose [Create New Folder....]

To make a new folder at the top level, right-click on your mailbox name (normally your own real name) in the Navigation Pane at the left side of the screen, and choose [Create New Folder...].

Create new folder
Figure 1. Create a folder at the top level

Then type the name of the folder into the resulting box, e.g. Journal Articles.

List view showing 'Journal Articles' folder; also showing nested view
                     of some folders
Figure 2. List view of folders showing the new 'Journal Articles' folder, plus a nested view of some folders

You can structure your mail folders in any way that you like including nesting folders inside one another.

Simply click on the folder name to see any messages stored in that folder. Click on the small triangle to the left of the folder name, to expand/collapse the list of sub-folders.

Click on any folder that you wish to create a sub folder within, and (as before) right-click and choose [Create New Folder...]. Figure 2 also shows an example of a nested folder structure (see the folders within Top folder in the graphic).

2.2. Deleting Folders

To delete a folder, right-click on the name of the folder within the Navigation Pane and choose [Delete] from the menu. A dialog box appears asking you to confirm folder deletion. Once confirmed the folder, along with all messages and sub-folders contained within it, is moved to your Deleted Items folder.

Menu showing delete folder option
Figure 3. Delete a folder

Deleted folders and their contents can be restored as outlined in Restoring deleted items.

2.3. Renaming a Folder

You can rename folders that you have created, but the built-in folders (Inbox, Drafts, Sent Items, Outbox, and Trash) cannot be renamed.

To rename a folder, right-click on its name in the Navigation Pane and choose [Rename] from the menu. The name of the folder is then highlighted and you can simply type in the new name.

Rename menu option
Figure 4. Rename a folder menu option

2.4. Move or Copy items to a New or Existing Folder

By default, mail messages sent to you are placed in the Inbox, and messages that you send are placed in the Sent Items folder. However, you can move a message to any folder you want.

A quick and simple method of moving messages is to drag them from their current folder and drop them onto the name of the destination folder in the Navigation Pane.

Alternatively, to move or copy a message, select the message and click the Move button to open the menu. You now have a choice of selecting a recently used folder, choose [Move to Folder…] or [Copy to Folder] options.

Move menu options
Figure 5. Move menu options

Once you have chosen [Move to Folder…] (or [Copy to Folder]), you have a choice of selecting a folder from the folder structure and clicking Move (or Copy).

Dialogue showing create folder or move to one in structure.
Figure 6. Choose destination folder

If you want to create a new folder, select a folder that will contain it and click [Create New Folder....]

Create and name a new folder
Figure 7. Create a new folder to move your message to

Type in the name of the new folder, and press Enter. Finally click Move (or Copy). Your messages will now be moved to the new folder.

Emails selected and Move to folder menu option highlighted.
Figure 8. Move multiple messages

The simplest way to select multiple messages is to hold down the <Ctrl> (Control) key on your keyboard (shift + click on a MAC) whilst clicking each message. For more advanced methods of selecting multiple messages, please see Operations on Multiple Messages.

2.5. Folder (conversation) views

A new feature has been introduced in OWA 2010 (that is switched on by default) that messages where messages with the same subject line are grouped together to view as a conversation. This is similar to how other email systems work (such as Gmail). If you wish to disable this and go back to viewing other messages one at a time then click on View on the top menu bar and then Untick/tick Use Convesations

Enable/disable conversation view
Figure 9. Conversation view

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