8. Outlook Rules

OWA allows you to set up Rules to manage your messages. For example, you could create a rule to automatically direct any message containing the word "orchestra" in the subject line into a particular folder (instead of your Inbox).

Rules screen showing New menu options
Figure 23. Inbox rule creation

To access the Rules editor, click [Options] and then [See All Options] and choose [Organise E-Mail].

To create a new rule, click on the dropdown button next to the New... button and choose the type of rule that you want. If none of the options apply, choose [Create a new rule for arriving messages] to access the full range of options.

8.1. If you run Outlook software

If you use Outlook installed on a computer, it is important to note that rules are shared between Outlook and OWA. You can create rules in OWA and they will be active whether you use Outlook or OWA.

However, OWA can only access rules that are set as active. Outlook gives you the able to disable them (to make them inactive). If you choose to do then we advise that you only use Outlook to set rules as if you create a new rule from OWA it will delete any rules that were inactive in Outlook.

For further details about OWA rules click on the OWA Help button found on the Rules screen.

Up: Contents Previous: 7. Setting Flags and Categories Next: 9. Attachments