Email messages are text. To send other kinds of file, such as graphics, word processed documents, spreadsheets, and so on, you need to use attachments. You can attach any file that your browser can access, for example on a local USB drive or hard disk, within certain size restrictions (see Frequently Asked Questions). In order to be able to read the attachment, the receiver needs to have appropriate software to read the file. For example, if you send a Word 2003 document, they will need to use Word 2003, or another application which understands Word 2003 file format, to read it. Some email servers will not accept attachments which they consider risky, such as executable files, so it is best to check with the recipient before sending.
To send a message with an attachment, begin by starting to compose a new message as normal. Then click on the paperclip icon at the top of the screen (see Figure 24, Attach files icon).
This opens a new window where you can select the file that you want to attach (Figure 25, Attach a file). Click
Browse and use the dialog box to
browse through your drives and directories to find the file you want to attach. Select
the desired file and choose
Open. The file name will appear in the
attachments text box. To complete the process click
Attach. The name of
the file will now appear in the Attachments section, above main body of
When you receive a message with an attachment, a small paperclip icon appears next to the message in your inbox. When you view the message in the preview pane, or by opening it, you will see a list of attached files at the top of the message (e.g. see Figure 26, Message with attachments).
To view the attached file, click its name in the attachments list. You may be given some information about the dangers of downloading unknown files from the network. If you do decide to go ahead, you can either save the file to be opened later or you can choose to open it now. If you open it now, your browser will attempt to find an appropriate application and open it in that (e.g. Adobe Acrobat, Microsoft Word), based on the filename extension (the last part of the filename).
If you want to save the file after you have opened it, use the application's
[File/Save As...] command to put it in an appropriate location. Do
[File/Save] because the Browser will then choose its own
location and you will not know which drive and folder the file has been saved to!