1. Managing Folders
You can create a new folder at the top level (so it appears alongside your inbox in
your folder list), or as a sub-folder of your inbox, or a sub-folder of another folder.
In each case, you right-click on the name of the parent folder (the folder which will
contain your new folder), and choose
Create New Folder....
To make a new folder at the top level, right-click on your mailbox name (normally your
own real name) in the
Navigation Pane at the left side of the screen, and
Create New Folder... (see Figure 1, Create a folder at the top level).
Then type the name of the folder into the resulting box, e.g. "Conference" (see Figure 2, Type in the name of the folder).
The following image (Figure 3, Example of folder structure) shows an example of nested folders.
To delete a folder, right-click on the name of the folder within the
Pane and choose
Delete (see Figure 4, Delete a folder). This will move the folder, along with all messages and sub-folders contained within
it, to your
Deleted Items folder.
When you move the mouse pointer over the name of another folder, that folder's name will be highlighted if it is possible to drop the folder there. In the example above (Figure 5, Restore folder from deleted items), the "Jo Smith" mailbox is highlighted because the mouse pointer is over its name, and releasing the mouse button will move the Research Project folder and any subfolders out of Deleted Items and restore it as a top-level folder within the mailbox.
To rename a folder, right-click on the name of the folder in the
Pane and choose
Rename (see Figure 6, Rename a folder). The name of the folder is then highlighted and you can simply type in the new
To move a message, right-click on it in your list of messages and choose
to Folder... from the resulting menu (see Figure 7, Move a message).
A window will appear, listing all the available folders.
Now you can type in the name of the new folder, and press Enter to confirm creation
of the folder (see Figure 9, Create a new folder to move your message into). Finally click
Move to move the message into your new folder.
To move a number of messages at once, select all the messages and then follow the above procedure to move all the highlighted messages to a new folder (see Figure 10, Move multiple messages).
The simplest way to select multiple messages is to hold down the
(Control) key on your keyboard whilst clicking each message. For more advanced methods
of selecting multiple messages, please see Operations on Multiple Messages.
As well as moving messages, you can copy them to a new or existing folder. This means that you still have the original copy in its original folder, but you will also have an extra copy in the folder specified.