1. Managing Folders

Folders are the most common and convenient way to organise your email. With Nexus, you can create as many folders as you wish, and each folder can contain messages, sub-folders, or both.

1.1. Creating Folders

You can create a new folder at the top level (so it appears alongside your inbox in your folder list), or as a sub-folder of your inbox, or a sub-folder of another folder. In each case, you right-click on the name of the parent folder (the folder which will contain your new folder), and choose Create New Folder....

Right-click on your Mailbox name to make a new sub-folder.
Figure 1. Create a folder at the top level

To make a new folder at the top level, right-click on your mailbox name (normally your own real name) in the Navigation Pane at the left side of the screen, and choose Create New Folder... (see Figure 1, Create a folder at the top level).

Choose a meaningful name for your new folder, in the example "Conference" is
Figure 2. Type in the name of the folder

Then type the name of the folder into the resulting box, e.g. "Conference" (see Figure 2, Type in the name of the folder).

You can structure your mail however is most convenient for you, with folders within folders to any depth you like.

Simply click on the folder name to see any messages stored in that folder. Click on the plus symbol next to the folder name, to expand/collapse the list of sub-folders.

The following image (Figure 3, Example of folder structure) shows an example of nested folders.

Shows a folder containing several sub-folders, some of which also have
                subfolders of their own.
Figure 3. Example of folder structure

1.2. Deleting and Restoring Folders

To delete a folder, right-click on it and choose "Delete"
Figure 4. Delete a folder

To delete a folder, right-click on the name of the folder within the Navigation Pane and choose Delete (see Figure 4, Delete a folder). This will move the folder, along with all messages and sub-folders contained within it, to your Deleted Items folder.

You can restore a deleted folder by going to your Deleted Items, and clicking on the name of the folder. Then use your mouse to drag the folder back to its original location.

Shows a folder stored in deleted items, and how the parent folder is
              highlighted when you drag the deleted folder over its name.
Figure 5. Restore folder from deleted items

When you move the mouse pointer over the name of another folder, that folder's name will be highlighted if it is possible to drop the folder there. In the example above (Figure 5, Restore folder from deleted items), the "Jo Smith" mailbox is highlighted because the mouse pointer is over its name, and releasing the mouse button will move the Research Project folder and any subfolders out of Deleted Items and restore it as a top-level folder within the mailbox.

1.3. Renaming a Folder

You can rename folders that you have created, but the built-in folders (Inbox, Drafts, Sent Items, Outbox, and Trash) cannot be renamed.

To rename a folder, right-click on it and choose "Rename"
Figure 6. Rename a folder

To rename a folder, right-click on the name of the folder in the Navigation Pane and choose Rename (see Figure 6, Rename a folder). The name of the folder is then highlighted and you can simply type in the new name.

1.4. Move or Copy Messages Between folders

In OWA it is easy to move a message to a different folder, or to make a copy of it.

1.4.1. Move to a New or Existing Folder

By default, mail messages sent to you are placed in the Inbox, and messages that you send are placed in the Sent Items folder. However, you can move a message to any folder you want.

To move a message, right-click on it and choose "Move to folder..."
Figure 7. Move a message

To move a message, right-click on it in your list of messages and choose Move to Folder... from the resulting menu (see Figure 7, Move a message). A window will appear, listing all the available folders.

OWA provides a list of available folders to choose from.
Figure 8. Choose destination folder

If you want to use an existing folder, just select the folder and click Move. If you want to create a new folder, select the folder that will contain the new folder, and click Create New Folder....

Type in the name for the new folder
Figure 9. Create a new folder to move your message into

Now you can type in the name of the new folder, and press Enter to confirm creation of the folder (see Figure 9, Create a new folder to move your message into). Finally click Move to move the message into your new folder.

Alternatively, you can move messages by dragging them from their current folder and dropping them onto the name of the destination folder, in your Navigation Pane.

To move a number of messages at once, select all the messages and then follow the above procedure to move all the highlighted messages to a new folder (see Figure 10, Move multiple messages).

Highlight all the required messages and then right-click on any one of
Figure 10. Move multiple messages

The simplest way to select multiple messages is to hold down the <Ctrl> (Control) key on your keyboard whilst clicking each message. For more advanced methods of selecting multiple messages, please see Operations on Multiple Messages.

1.4.2. Copying to a New or Existing Folder

As well as moving messages, you can copy them to a new or existing folder. This means that you still have the original copy in its original folder, but you will also have an extra copy in the folder specified.

The copy process is the same as the move process above, except that you choose Copy to Folder... from the right-click menu.

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