9. Contacts and the Address Book
Outlook Web Access offers two places to look up email addresses: Contacts and the shared Global Address Book. All university members are listed in the Global Address Book, unless they have opted out. Contacts is a private list where you can store other contacts and Distribution Lists.
The address book opens in a separate window (Figure 20, Global Address Book). To view further details, click on a person's name.
The newly created contact should now be visible in your contacts: Figure 23, Contacts view with new entry. You can view or edit their details by clicking on their name.
To add extra details, or to change existing information about a contact, click on
their name in your contacts list to view their full details (see Figure 24, View full contact
details), and then click
Edit Contact. This
opens up the same screen as when you add a new contact, but already filled in with
their information. You can add, change, and delete information as needed and then
Save and Close to store the information.
To delete a contact, select them in your contacts list and click the
Delete button at the top of the list (see Figure 25, Delete
contact). The contact will be moved to your Deleted Items
A distribution list is a way of grouping contacts together so that you can send messages to a number of people at the same time, such as a small research group. If you want to email a large group of people at once, it is better to create a special mailing list - see www.oucs.ox.ac.uk/email/maillists for more information.
You can specify the people you want to send a message to, using any combination of
email addresses, Nexus usernames, individual Contact names or display names, and
distribution list names in your
To: field, separated by semi-colons.
Check Names to automatically convert usernames and aliases into
email addresses based on your contacts and/or the global address book. Where a name
cannot be uniquely matched, a list of suggestions will appear in the left-hand pane
(e.g. see Figure 27, Check names of
recipients); click on the correct one to select it or
Delete next to the original name to remove it.
For more information about address books, including details of how to import your existing address book, please see Contacts in Nexus.