11. Calendar sharing
Open a Shared Calendar(calendar view, left-hand navigation bar).
Manage other calendarswindow that pops up will initially be empty but once you have opened a calendar, that calendar will be listed under
Other Calendar Name.
Other Calendar Nameif it is listed. If it is not listed, click the
Addbutton. Type in the username or real name of the person whose calendar you want to view, and click
Open. You may have to select the right person from the list that pops up.
Assuming you have the necessary rights for viewing the calendar, it will open in a new
window. The name of the calendar will also be added your
Name list to allow you to access it quickly next time you want it.
You can edit the label for the names listed in your
Other Calendar Name
view. Simply select the name you want to edit in the list and click on
Rename. You can then choose a name that makes sense to you, for example
'James' instead of 'oucs1243'. You can also change the order in which the calendars are
listed (click on the arrows) or remove a calendar from the list (click on the cross).
Save to save your changes.
Manage Delegatesoption listed in your left-hand navigation bar in Calendar View (you can also find it if you open the
Optionspage, select the
Calendarheading and scroll down to the
Manage Delegates. In the window that pops up, first select either
Show users with calendar delegate rightsor
Show users with calendar folder rights. If you want to assign someone the right to act on your behalf (create, edit, accept items for your calendar), use the
delegate rightsoptions. Otherwise use the
Addbutton. You will be presented with a small
Add Userwindow. Type in the name of the person who will be sharing your calendar (real name or username, like
oucs1234) and click on
Open. If you are presented with a list of names, select the right person from the list. You are then taken back to the Manage Delegates window.
Manage Delegateswindow (1) and select the right level from the
Permission Leveldrop-down list (2).
Note: If a calendar contains a 'Private Item' delegated users viewing via OWA Light will receive an error if accessing your calendar when the relevant item is 'Today'. Similarly an error message will be returned if that day is moved to when viewing one day at a time, or when the 'Private Item' is clicked. Suggested work-arounds are to ensure delegates have access to 'Private Items', or to simply mark blank appointments as busy instead of private.
Private calendar events: Some clients do not fully support private items and your private items may be revealed to those you share your calendar with. Please see the "How private are my private calendar entries?" entry in the Nexus FAQ for more details.