7. Out of Office Assistant
You can use OWA to set up the Outlook Out of Office Assistant, which automatically replies to your emails with a pre-written message of your choice. All the messages you receive while the Out of Office Assistant is active are received and stored in your inbox as normal and can be read, replied to, saved and so on at any time, including while the Out of Office facility is active. The system replies only once to each person who sends you a message, however many times they subsequently email you. The system is reset each time you switch off the Out of Office system.
To enable the Out of Office Assistant, click
Options and then select
Out of Office Assistant. Choose
Send Out of Office
auto-replies, and, if desired, choose the start and finish date for when you
want the service to be active. If you leave this blank, the Out of Office Assistant will
start working immediately and will remain active until you switch it off.
You can set up two separate auto-responses, one for people who email you from within the
University, and the other for senders who are outside the University system. In each case,
type in your message into the appropriate box, ensuring that the
Replace my current
Out Of Office message with the following checkbox is ticked. When you are happy
with your messages, click
Save at the top of the screen.