6.1. Software

Some software products can only be purchased by a College or Department. OUCS Registration can issue a numbered Software Card which allows such purchases to be authorised and recorded. More than one card can be issued if the unit has multiple purchasing centres. For new applications, only a card number will be issued (actual cards are not needed now that all purchasing is online). It is not possible to issue software cards to student clubs or common rooms.

6.2. Unit account

Departmental and College IT officers may apply for an Oxford account for WWW pages, mailing list management and general "departmental" use. Faculties and Sub-faculties count as departments for this purpose.

6.3. College officers etc.

Special unit generic email addresses such as domestic.bursar@thiscollege.ox.ac.uk can be set up for official correspondence and directed to the post-holder's personal account. In some cases, it may be desirable to set up a non-personal account so that the generic address is shown on outgoing mail; alternatively, this can also be done by using email client programs - give the unit generic address for "my email address" and the job title for "my name". Registration will be happy to advise, but the best procedure is probably to have an initial discussion with your local IT officer, who can then contact us to work out the details.

Please note that email addressed to a personal name cannot be diverted to another person without the explicit written consent of the original person. Therefore serious consideration should be given to having non-personal accounts for any sensitive areas such as admissions or development. OUCS uses distinctive usernames (not the standard numeric style) for these accounts and can change the ownership or authorised user list very quickly if necessary, on request from an IT Support Officer or senior member of administrative staff.

Note that in all cases where a dedicated account is set up, it must be registered to a named individual and any other users (three at most) must be explicitly registered with OUCS, and any changes must be advised to OUCS Registration. Passwords must not be given to any other person and should be changed whenever there is a change in the list of authorised people. The account owner must be a member of staff and has primary responsibility if there is any misuse of the account.

6.4. Mailing lists and newsgroups

IT Officers may also apply to have unit mailing lists or local newsgroups created.