7. Project accounts for individuals and student clubs

7.1. Student Clubs

Any student club, society or publication approved by the Proctors is allowed an Oxford account to support email and web pages, and, if needed, a Unix account, to administer the society's business. Clubs may also apply to have mailing lists created.

7.2. Long-term Projects

For long-term projects, you are recommended to arrange a non-personal username for email and web pages, to avoid reliance on personal email addresses which cannot be retained when the individual leaves the University. A member of staff (University Card status Congregation, University Staff, Departmental Staff, or College Staff) should contact Registration in the first instance, preferably by email. Web space in excess of the default 15Mb can be provided on request; this can also be done for staff personal accounts where this is strictly for academic purposes (but if a major resource is being set up, consideration should be given to having a separate username - this would allow a tailored username for the web site, http://users.ox.ac.uk/~thisproj/, and a separate email address).

7.3. Common Rooms and College Clubs

We cannot provide separate accounts for Common Rooms or College Clubs because there is no central register of the currently valid officers and any OUCS account needs to have a named individual owner. However, we can set up unit generic email addresses such as jcr.secretary@thiscollege.ox.ac.uk directed to the office-holder's personal account. Requests to add new generic addresses must be made by a staff IT Officer registered with OUCS, who should email OUCS Registration. Changes to the routing of established generic names can be made direct by local IT officers

Some colleges have areas in their main web site for college club information; updates would be arranged via the College IT Officer. College sports clubs can register their web sites with the Sports Federation - see http://www.sport.ox.ac.uk/student-sport/sports-federation/ for contact details.

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