6. Colleges and departments
Some software products can only be purchased by a College or Department. IT Services Registration can issue a numbered virtual Software Card which allows such purchases to be authorised and recorded. More than one card can be issued if the unit has multiple purchasing centres. Physical cards are no longer needed now that all purchasing is online. It is not possible to issue Software Cards to student clubs or common rooms.
Departmental and College IT officers may apply for an Oxford account for WWW pages, mailing list management and general "departmental" use. Faculties and Sub-faculties count as departments for this purpose.
Special unit generic email addresses such as
firstname.lastname@example.org can be set up for official
correspondence. It is best that a separate a 'mailbox
only' account be set up with access authorized by the owner - an additional
password is not then needed. The account must still be registered to a named individual.
A generic address can be routed to the post holders personal account, however it may become inaccessible if that person leaves. (OUCS cannot give access to a personal account ). Therefore serious consideration should be given to having non-personal accounts for any sensitive areas such as admissions or development. OUCS uses distinctive usernames (not the standard numeric style) for these accounts and can change the ownership or authorised user list very quickly if necessary, on request from an IT Support Officer.
IT Officers may also apply to have unit mailing lists created.