1. Software Licensing Group

Software Licensing Group March 2007

During March 2007 a new group was established to monitor the use of the software licensing budget, under the terms of reference below, members of the group are:

Mike Giles (MPLS Division)

David Popplewell (Medical Sciences Division)

Carol Leonard (Social Sciences Division)

Colin Connolly (Humanities Division)

Sarah Lawson (ITSS)

Richard Saxton (OUCS Software Licensing)

Terms of Reference

  • consider current central software license agreements
  • consider renewals as appropriate
  • consider possible new agreements and cancelling existing ones
  • monitoring the central software license budget looking at the existing SLD for the central service offered by OUCS
  • outlining future developments of the service in line with divisional wishes (if funded accordingly)

An initial meeting of this group has been able to consider the various consultations regarding the renewal of license agreements that expire during 2007. The findings of the group follow:

2. Zenworks Maintenance Renewal

Zenworks charges will have to rise considerably to cover the true cost of the maintenance agreement. It was originally reported that OUCS and Admin no longer requires the software for their own use, whilst this situation has now changed, OUCS remains unable to cover the shortfall in funding based on the previous changing scheme. Individual license holders will be contacted again with the new pricing structure, which can be expected to be at least double that previously charged. Some units have also increased the number of PC's in the tree and so their costs will increase due to moving from one price band to the higher band.

The decision on renewal will be based on the acceptance or otherwise of the individual contributors of the new fees.

3. Novell Netware Maintenance Renewal

Netware use is falling away, however there remains a spread of usage throughout the University and the extension of the agreement at no additional cost to allow the use of SLES and OES has become popular. It was agreed to renew the Netware maintenance from site license funding but at the same time put in place a method of partial cost recovery such that units requiring to use the update server for OES and SLES are charged a fee and that a fee is charged to any unit that requires an upgrade version to be supplied.

Details of fees will be made available shortly.

4. SPSS Rental Licence Renewal

SPSS continues to be used throughout the University and we continue to use site license funding to provide this license; whilst those units using Unix servers continue to add their rental to the Windows and Mac rental we are able to gain the most competitive price for this renewal.

5. SAS Rental Licence Renewal

Since SAS is a product from a similar field to that of SPSS and less widely used within the University it was thought that it might cease to be a candidate for site license funding for its Windows PC version. Being mindful of both the funding and operational implications of either ceasing to license or requiring departments to take out individual licenses it was agreed to use site license funding to take out a site license for SAS for Windows PC’s and at the same time start to recover these costs from the individual users. The aim would be to either terminate the contract after the next three year period or to make it self funding. Those units of the University that continue to licence a particular server version of SAS will incur no additional cost. Charges will be made for the issue of the Setinit file for personal copies and for use by other departments departmental. Any additional take up of department licences for additional platforms may well help us to achieve a more cost effective renewal.

Details of fees will be made available shortly.

6. Endnote Maintenance Renewal

The renewal of this agreement comes before any decision will have been made by the libraries regarding the continued use of RefWorks. Endnote themselves do not regard RefWorks as a competitor to Endnote basically because it is a web based product. To reinforce this view they are including Endnote Web, which they regard as a competitor to RefWorks into the Endnote agreement without additional charge. It was agreed to continue to license Endnote using site license funding from its renewal date. The use of Endnote Web will also be explored since this add-on provides free student use unlike the full Endnote product for which students pay a fee.

7. Software Licensing from OUCS

Software licensing is looked after by the Shop, Software Licensing and Media Services section of the TSS group within OUCS.

Please direct queries relating to licensing issues via email to software@oucs.ox.ac.uk counter service sales issues to shop@oucs.ox.ac.uk and online sales issues to shop@oucs.ox.ac.uk all of which are serviced by the Request Tracker system at OUCS.

Information relating to software products and licences is sent via email to all registered IT Support Staff and to the software-announce mailing list.

The Software-announce mailing list is used to announce important changes in our software agreements. To subscribe to the software-announce mailing list, send a message to software-announce-subscribe@maillist.ox.ac.uk

The Software-discuss mailing list can be used by you to give your views on software agreements, to say what programs you are interested in and what you would like to see available. To subscribe to the software-discuss mailing list, send a message to software-discuss-subscribe@maillist.ox.ac.uk

A full list of products and prices is available from the Online Shop

Details of our software agreements can be viewed from the Software Agreements page

The Home page for Site Licensing can be viewed at Licensing Home Page