6. SPSS / SAS Consultation

The following message has been sent to the registered users of SPSS, SAS and all IT Support Staff.

On 31st July this year our rental agreements for both SPSS and SAS come to an end.

[ our SAS licences expire on 31st July and SPSS on 30th November ]

Eduserv Chest are currently working to negotiate new agreements for both these products and we expect the terms and fees payable to become known nearer the renewal date.

OUCS manages a "site license budget" which is currently used to fund SAS for Windows and SPSS for Windows and Mac, other platforms are funded by departments as required.

Generally it is expected that this budget should be used for the provision of software that is used widely throughout the University, for some time now it has been used entirely in funding existing contracts.

In order to ensure that we have sufficient funds to renew or replace the 5 year Sophos contract in 2008 and ideally to release funds for new products it is necessary to consider carefully each existing contract as they reach the end of their term.

We would normally hope that each software product that we fund covers a different discipline and is widely used throughout the University.

Since SPSS and SAS have a similar target user base we must consider how appropriate it is to continue funding both of these products.

Current costs under the existing agreements are SAS £ 7050 pa and SPSS £10575 pa.

Figures for registration are:

SPSS – usage figures

................................................. Site Registrations .....Personal Registrations

Dec 2005 - Dec 2006 ........................888 .............................447

Dec 2004 – Dec 2005 .......................556 ..............................419

Dec 2003 – Dec 2004 .......................502 ..............................372

SAS Academic Analysis Suite – usage figures

.................................................Site Registrations .....Personal Registrations

Dec 2005 - Dec 2006 .........................51 ...............................16

Dec 2004 – Dec 2005 .........................28 ...............................21

Dec 2003 – Dec 2004 .........................87 ...............................30

You will see from the registration figures that there appears to be a significantly greater use of SPSS than SAS over the three periods examined.

Thus my initial thought is that we should renew SPSS using site licence funding but that SAS should either be ceased or funded by those units that require it.

Those units that currently fund Linux and VMS versions of SAS for their own use will be contacted separately for a commitment regarding their continued use of SAS, their departmental licence would also enable them to run SAS on a Windows platform.

Other units that wish to continue using SAS on a Windows platform would need to take out an appropriate departmental licence. (Under the existing agreement the cost is £1469 pa).

I would be pleased to receive your comments and thoughts on the above to enable me to make an appropriate proposal regarding the spending of the site licence funds.

Please reply to this email by Monday 5th February 2007.

Contact richard.saxton@oucs.ox.ac.uk if you have additional comments.

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