1. Introduction

The OUCS Software Card is used to enable University Departments and Colleges (referred here as 'units') to purchase or register software licences through the Computing Services Online Shop, subject to the relevant software agreements.

2. Obtaining a Software Card

In order to obtain a Software Card, a Unit must first register with the OUCS Registration Service using the Unit Site-Licensed Software Registration form which is available on request or can be downloaded: (MS Word Form) (PDF Form). The form must be signed by a senior member of staff: for a department, this should be the Administrator or the Head of Department; for a College, this should be the Bursar or the Head of House.

A paper copy of the signed form must be returned to OUCS at the address given on the form.

Once the form has been returned, this authorises the unit permanently for site licensed software and a Software Card number will be issued by OUCS. Additional numbers may be issued to the same unit if required for multiple purchasing centres. OUCS Registration records the card numbers and can assist if a number or card is mislaid. Older units will have actual Software Cards but all purchases are now via the online shop so physical cards are no longer issued when a new card number is needed.

The OUCS Software Card or number is usually held by the IT Support Officer or the person who regularly purchases software for the unit.

3. Use of the Software Card

Implicit in the use of an OUCS Software Card is acceptance of the relevant Usage Terms for each software product registered to a unit. In particular certain agreements require that software is removed from machines and the media destroyed or returned to OUCS when the agreement terminates.

The Software Card is used for the following: