All staff now have the right to request that certain personal information about them should be excluded from the printed telephone directory, which is only available within the University, and online at the University'sContact Search site.
The procedures outlined below for assembling and publishing directory information are intended particularly to assist staff who are concerned that the release of gender or job-specific information into the public domain might put them at risk from sexual or politically motivated harassment but they also aim to allow a balance to be struck between protecting the interests of individual members of staff and releasing information which assists the University to fulfil its functions.
Gender-Specific Titles (Mrs, Miss, Ms, Mr): You may require your personal title to be omitted from your individual telephone directory entry if you are concerned about the release of gender-specific information. No further authority is needed for this.
Ex-Directory Names and Job Titles: You may request that your name and/or your job title are omitted from either the printed internal directory or the web contacts page. In such cases, your Head of Department or college must be consulted. Consent to be ex-directory may be prohibited if he or she determines that it is essential for the department's or college's interests to include such information. If you disagree with this ruling, you have the right to appeal.
Requests to have personal details omitted should be addressed to your Telecommunications Co-ordinator, and please not directly to the Telecommunications Section. The appropriate form should be available from your Telecommunications Co-ordinator (who is normally your Departmental Administrator or Home Bursar). Ask your Head of Department to signify approval if appropriate and return it to your Telecommunications Co-ordinator.