IT Services



IT Learning Programme: Thames Suite SLD


Contents

Status of Document: This document lists and describes a premium service offered by ITLP.
Date: November 2011.



1. Introduction

The Thames Suite at OUCS, 13 Banbury Road comprises five IT rooms which are available for hire by University departments and external organisations. This function is managed by the IT Learning Programme (ITLP). The rooms can be used for training courses, teaching, seminars, presentations, workshops and events.



2. Overview of Service



2.1. Overview of Service

Hire is available from Monday to Friday 9am to 5:30pm throughout the year. In term time, the Thames Suite is primarily used to deliver the ITLP schedule of courses.



2.2. Charges

Rooms are hired on an hourly basis. There is a range of charges depending on the type of course or event being booked. The applicable hourly rate will be advised when enquiries are made. Cancellation charges are also applicable. There is an additional charge for catering and other consumables.



2.3. Booking procedures

Booking of the Thames Suite is managed by the ITLP team. We aim to respond to booking requests within two working days of receipt of an enquiry.

An online booking form and full terms and conditions of use are available at: http://www.oucs.ox.ac.uk/thamessuite/enquires/enquiry.xml



2.4. Technical Support

Technical support for the rooms is provided by the Information and Communications Technology (ICT) and NSMS teams.



2.5. Hospitality and event management

Refreshments and buffet lunches can be provided in our separate conference room facilities. Alternatively, we can arrange a restaurant style lunch at a local University venue.

We can also provide event management services including:

Details and pricing are provided on request.



2.6. Showcasing technology and room design

One of the responsibilities of the IT Learning Programme, as part of the Learning Technologies Group of OUCS, is to advise on the design of teaching spaces and the technology that can be used to enhance the learning and teaching processes.

As part of that responsibility the Thames Suite is available for visits by prior arrangement from interested parties, when a Learning Technologist can be available to explain the design and features of the Thames Suite.

Each room in the suite has a different design, and features include:



3. Facilities



3.1. Overview

The Thames Suite comprises of five lecture rooms.

The Kennet room can be used for meetings and teaching for small groups. It can be arranged in many configurations. It has:

The Evenlode, Isis, Windrush and Cherwell rooms have:



3.2. Room capacities

The layout of our rooms can be changed to suit the type of event. The rooms can be configured to accommodate 14 to 32 students at computers or audiences from 20 to 100 for lectures, presentations or conferences.



Cherwell (mac)

Evenlode (pc)

Isis (pc)

Kennet (pc)

Windrush
Student computers 10 24 32 None 14
Presentation capacity 15 30 60-100 15 20

For detailed information see our Comparison table page.

Details and pricing are provided on request.



3.3. Accessibility

The OUCS building has ramped access and toilets are accessible to wheelchair users.

The Thames Suite is on the ground floor and all rooms have height adjustable tables and seating, and feature a hearing loop. All computers can be adjusted to suit specific requirements.

Parking can be arranged for delegates with disabilities.



3.4. Computers

All computers have internet access. Windows XP and Office applications are available as standard in Evenlode, Isis and Windrush and can be configured with Linux if required. The Mac OS is installed in the Cherwell room.

The presenters’ podiums each feature two networked computers connected to the projection system. Presenters can also connect their own laptop.



3.5. Software

The computers have a standard set of software installed. The software is chosen so as to support the courses delivered through the IT Learning Programme, and reflects the software commonly available in departments and Colleges across the University. The list of installed software is reviewed termly.

Access to test machines with the same configuration and software set as in the rooms is available by prior arrangement.

In some circumstances, by prior arrangement, it may be possible to load additional software on to the computers. This is subject to the procedures in the terms and conditions. Note that in particular, all software used in the rooms must be covered by a valid licence.



3.6. Maintenance and Development of the Thames Suite

The facilities in the Thames Suite are reviewed at termly meetings between the ITLP and representatives from NSMS and ICT.

The aim is to keep the facilities up to date for the benefit of the IT Learning Programme, users of the Thames Suite, and Departments and Colleges that need guidance on developing their own teaching spaces.

The computers and AV equipment are covered by a rolling replacement cycle, which is informed by local Learning Technologists in ITLP and LTG.



4. Summary of Clients' responsibilities



4.1. Room Hirer

All bookings made for the use of the Thames Suite at OUCS are accepted subject to the Terms and Conditions of use.

Room hirers are responsible for:



4.2. Delegates

Delegates are required to:



5. Hiring the Thames Suite



5.1. Information about the Thames Suite

Comprehensive information and a virtual tour are available at:



5.2. Enquiries

Enquiries can be made using the Thames Suite Enquiry Form

ITLP can also be contacted as follows:

ITLP aims to respond to enquiries about the Thames Suite within 2 working days.