2. Acting as a delegate
If another user has delegated access to their email or calendar (or other
features) to you, then you have the authority to act on their behalf. You can
send an email as if from them (on the compose screen menu, click
Field] to enable the
From text box, and then enter
their name in that field). You can also create and edit items in their calendar,
and respond to meeting requests on their behalf. Depending on the permissions
and options they have chosen, you are likely to receive meeting requests sent
directly to your own inbox, asking you to respond on their behalf.
If you are only responsible for managing another user's calendar, the easiest way to do so is to open their calendar. You can then create and edit calendar items, and view all existing entries in a grid just like your own calendar. When you create a meeting request by double-clicking on a date in their calendar, Outlook will automatically mark the invitations as being from
Your Name on
A.N. Other and the responses will come to you as well
as the calendar owner (depending on the permissions and options chosen).
Open Other User's Folderscreen, click on the
Namebutton and select their name from the list that pops up. Check that the
Folder typebox has the right option chosen (Inbox, Calendar, Contact etc). Click
[Tools > Account settings]from the Outlook 2007 menu.
Account Settingswindow opens. Click on
- When the
Change email accountwindow opens, click on the
More settingsbutton to open the Nexus settings screen.
- Go to the
Advancedtab and click
- When the
Add Mailboxwindow opens, type in the name of the owner of the mailbox you want to open. Click
- If more than one user exists with the same name, or Nexus does not recognise the name you entered, you will see a screen where you can choose between suggested users:
- Click on one and click
Properties...to see further details. Unfortunately this is not very helpful but at the end of the
E-mail addressfield, you can see their username. If you are not sure which is the correct user (e.g. where a name is shared), check this with the user or by looking at their Alias in the global address book. Once you have chosen the correct one, click
OK. You will now see the user listed in the
Next, and finally
Finishto complete the process.
- You will now see the new mailbox listed in your Navigation Pane, and depending on which permissions you have been given, can read and send emails, create and edit calendar entries, or perform other tasks on behalf of the user.