Address Book is the calendaring application preinstalled on every Mac computer as part of Mac OS X. The version of Mac OS X that was released in September 2009, Mac OS version 10.6 also known as Snow Leopard, provides inbuilt support for connecting to Exchange servers. As a result Snow Leopard users are able to use the Oxford Nexus email, shared calendaring and address book facilities from your Mac via the inbuilt applications. So, Mac users who are running Snow Leopard can use Nexus contacts via Address Book on their Mac.
- The Nexus Global Address Book
- This contains the email address and department/college of each member of the University. It is updated centrally, and you cannot add to or change it. If your own details are incorrect, please inform the University Computing Services Help Centre.
- Each user has their own address book, stored on the Nexus servers so that it is available from anywhere in the world via Outlook Web Access. You can use this to store the details of friends, colleagues, family, or anyone you want! You can also create distribution lists, which allow you to group together a set of people who you frequently email together, such as your research group, or housemates.
If you have already configured Mail or iCal to use Nexus the chances are that your Address Book application has already been set up for you to use with Nexus. That is because when you add an Exchange account to Mail or iCal the default behaviour is to also set up the other components that make up the suite of programs that can be used with Exchange at the same time. This can be seen in the Account Summary screen that you get, for example, when configuring Mail (note the "Also set up:" check boxes):
To configure Address Book to connect to Nexus, open the programme, either from the dock or by finding it in the Applications folder. If this is the first time you have opened Address Book, the Setup Assistant will start automatically.
+ at the bottom of the screen to start the process of adding a new
account. You will then be taken to a screen that is identical to the initial setup assistant. You
need to select
[Exchange 2007] from the
Account type drop down menu. The
screen then prompts you for your
Email address and
Password. The Password you need to enter here is your Single Sign-On password.
Once you have supplied this information Address Book will be able to find all the details it needs from the Nexus AutoDiscovery server and the next screen you should see will be an Account Summary screen that confirms the account details.
Most applications that are configured to talk to the Nexus Exchange server will search the Global Address List (GAL) in order to autocomplete or offer a lits of matches when you type in part of a name to an address field. If you want to search the GAL to find out the full information held for a particular person then the easiest way to do that is via your Address Book application.
Open Address Book and select your Nexus account from the list of groups in the left hand pane. Take
care to select the group that is shown with an icon that is a blue book with an
the cover. This is the University-wide GAL whereas you will see another group with your Nexus
account name preceded by a brown book icon with an
@ symbol on the cover. This is not
the GAL, this is your personal address book stored on the Nexus server. You will know that you have
selected the correct group when you see the text
Search [your Nexus account name] Global
Address List appear in the right most pane.
To search within the GAL simply type the text you wish to search on into the search box in the top right hand corner of the Address Book window. As you type a list of possible matches will the appear in the "Name" panel of the Address Book window.
In the section on searching the GAL we mentioned that when you open Address Book and select your
Nexus account from the list of groups in the left hand pane you will see two groups listed with your
Nexus name. The group that is shown with an icon that is a blue book with an
i on the
cover is the University-wide GAL whilst the group with your Nexus account name preceded by a brown
book icon with an
@ symbol on the cover is your personal address book stored on the
Nexus server. To check that you have selected the correct group take note of the text that appears
in the right most pane: if you see the text
Search [your Nexus account name] Global Address
List then you have selected the University-wide GAL, if you see the text
Selected then you are in your personal address book on the Nexus server.
You can create and manage personal contact lists on Nexus in exactly the same way that you have always created and managed your locally stored contact lists in Address Book. The only difference is that if you store your personal contact lists in Address Book on Nexus they will be available to you however you are accessing Nexus. For example, if you are away from your computer and are consequently accessing Nexus via OWA (the web interface) you would still have access to the personal contact lists that you have created in Address Book under your Nexus account.
In summary, unless you specifically want a personal contact list to be only visible on your computer it makes sense to store them on the Nexus server so that they are available to you however you are accessing Nexus.
If you have any problems, in the first instance you should contact your local (College or Department) IT staff. If they cannot help then please contact the OUCS Help Centre for further assistance.