7. Out of Office Assistant

You can use OWA to set up the Outlook Out of Office Assistant, which automatically replies to your emails with a pre-written message of your choice. All the messages you receive while the Out of Office Assistant is active are received and stored in your inbox as normal and can be read, replied to, saved and so on at any time, including while the Out of Office facility is active. The system replies only once to each person who sends you a message, however many times they subsequently email you. The system is reset each time you switch off the Out of Office system.

Shows options screen including text box to type in your out-of-office
            message
Figure 17. Out of Office Assistant

To enable the Out of Office Assistant, click Options and then select Out of Office Assistant. Choose Send Out of Office auto-replies, and, if desired, choose the start and finish date for when you want the service to be active. If you leave this blank, the Out of Office Assistant will start working immediately and will remain active until you switch it off.

You can set up two separate auto-responses, one for people who email you from within the University, and the other for senders who are outside the University system. In each case, type in your message into the appropriate box, ensuring that the Replace my current Out Of Office message with the following checkbox is ticked. When you are happy with your messages, click Save at the top of the screen.

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