Email

Email image
Email is a major communication medium at Oxford. Students should read their University email at least once per day, as many tutors use email to contact their students.

The University email service is called Oxford Nexus and is run by IT Services. You will have been registered automatically for an account as soon as you were issued with your University Card.

Using Oxford Nexus

  • Oxford Nexus offers an easy-to-use, fully featured web-based email service called Outlook Web Access (OWA) - https://nexus.ox.ac.uk (no 'www' at the start, and note the 'https').

  • You can configure your email clients (Outlook, Outlook Express, MacMail, Mozilla Thunderbird, etc.) to work with Oxford Nexus.

  • You can change your account settings, such as the default address, at Nexus Account Settings.

  • You can set your email to be forwarded to another system (Hotmail, Yahoo, Gmail, etc.) via the self-registration pages.

Please note: Oxford Nexus only accepts secure connections from email clients. If you don't set your client up to use up a secure connection, you won't be able to access your Oxford Nexus email account.

Other Nexus Features

  • Oxford Nexus also provides an online calendar. You can give other people access to your calendar, and schedule meetings, share contacts, tasks, files and folders with your colleagues.
  • Anyone with an Oxford SSO Account can use the Nexus SharePoint service. The service is aimed at collaborating over documents, but can be used for a wide variety of other uses - working on a research document, writing something that your tutor can see, keeping documents relating to your Club or Society, etc.
  • For more information, please see Introduction to SharePoint and the SharePoint Support site to get started.

Email Spam

  • Some of the messages you receive will be unwanted and unsolicited email often referred to as 'Junk E-mail' or 'spam'. Delete junk email - never reply. Be alert, be sceptical and vigilant when reading your email.
  • Spam filters are available on Nexus to divert possible spam to a 'Junk E-mail' folder for later checking, or to delete immediately.
  • Spam filtering may be set to Off, Low, Medium or High: the higher you set it, the greater number of email messages will be tagged as spam and therefore more email will go to your Junk E-mail folder.
  • Junk emails are deleted from the 'Junk E-mail' folder after 90 days.
  • Many email client programs, such as Outlook and Thunderbird can also 'learn' about spam and add to this functionality.
  • You can also set up a whitelist of addresses which will never be treated as spam, and a blacklist of addresses from which mail is always junked.
  • Further details about setting up spam filters
  • Phishing emails, where someone tries to trick you into revealing bank or email account details, are covered in the No Phishing section

Oxford Nexus Quotas

  • Your Nexus account has a 2 GB quota
  • You can keep track of your quota, and how much data you have stored, via the self-registration pages.
  • Please avoid filling up your quota as you may find that you cannot send or receive any email if this happens.

Up: Contents Previous: Getting free and low cost software Next: Sharing Information and Files